COTM Survey re: Managing Client Information

Apr 20 2017

Record keeping is the single area about which COTM receives the majority of practice-related questions.  For the past several years, the Practice Issues Committee has been working to prepare a document that will provide members with information that assists members in meeting their practice obligations as required by The Personal Health Information Act of Manitoba, addressed in the COTM Code of Ethics and ACOTRO Essential Competencies, and outlined by employer or agency policies and procedures.

Last fall, COTM introduced members to the Public Participation Spectrum as developed by the International Association of Public Participation (IAP2). It urges those who seek the input of others to be explicit about the commitments made to those who respond.  COTM’s Practice Issues Committee commits to reviewing all responses as it works to finalize the draft document.  COTM is aiming to have the document finalized and approved by Council in late June 2017.

Consistent with the IAP2 Spectrum, COTM is seeking your involvement through Consulting which IAP2 describes with the public participation goal as: To obtain public feedback on analysis, alternatives and/or decision.

Following on the language in the Spectrum, COTM’s promise to you as our public is as follows: We will keep you informed, listen to and acknowledge concerns and aspirations, and provide feedback on how public input influenced the decision. (http://iap2canada.ca/page-1020549)For the past several years, the Practice Issues Committee has been working to prepare a document about managing client information that will provide information to assist members in meeting their practice obligations as required by The Personal Health Information Act of Manitoba, addressed in the COTM Code of Ethics and ACOTRO Essential Competencies, and outlined by employer or agency policies and procedures. 

COTM is asking members to complete a survey to determine if the information in each section is clear and relevant and consistent with their understanding of their obligations; the links to a draft version of the document and to the COTM survey can be found at the bottom of the following page: https://www.cotm.ca/index.php/quality_practice/practice_guidelines

CCP Materials for Renewal

Apr 10 2017

Renewal this year is a little different because copies of the annual CCP materials are required instead of the declaration of completion for both the online and paper renewal applications. All members were emailed a detailed instruction set for the online renewal including the CCP portion on April 7, 2017. Check your inbox if you have not seen it.

COTM is noticing some confusion about the PREP Quiz evidence requirement. Prior to 2015, members were required to save a copy of their PREP quiz results and a confirmation of receipt of PREP declaration as well as their completed PREP Worksheet.

In 2015, the first 2 pieces of required evidence were discontinued and the completed PREP Worksheet is now the only required evidence of PREP participation.

The PREP Worksheet is on the last page of every PREP Resource Document. As part of the PREP requirement, members must record their answers to the PREP quiz, enter the correct answers and summarize the results of a their reflection concerning whether there is a learning goal arising from the comparison of their anwers and those in the COTM Answers and Rationale. A fully completed PREP Worksheet has every row in columns 2, 3 and 5 filled out. There is not always need for a comment in Column 4 but feel free to enter your ideas for future learning or investigation.

Members were advised to save a copy of the PREP Resource Document and/or attached Worksheet but copies of generic PREP Worksheets are available on the website at https://cotm.ca/index.php/quality_practice/ccp_current_forms

A completed copy of the Worksheet is required for every COTM renewal this year. If you have any questions about your renewal application this year, please call or email us at the COTM office.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

April 13 Update: Check out materials in the CCP area of the website like the COTM CCP Materials Checklist that can help members organize their materials to prepare for a Paper Audit.

 

COTM Annual Renewal Message of March 31, 2017

Apr 04 2017

Greetings COTM Members,
 
Many of you may have received the abbreviated registration renewal package already.  The COTM website has been updated to include a virtual renewal package with all the information about this year's renewal. You can find it at https://www.cotm.ca/index.php/registration/renewal

Included again this year is the Frequently Asked Questions About Renewal sheet that will provide you with answers to commonly asked questions. It also covers the details of the new items for 2017-2018 renewal including changes to the CCP and Insurance submission requirements.

Online renewal through the member portals will be opened the week of April 3, 2017. We will advise the membership via email when the new renewal screens are open.  The deadline for renewal is May 31, 2017.

If after reviewing the online information you have further questions please contact the COTM office for assistance.

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